New Travel & Expense Policy Introduced

In an effort to align with our Core Value of Stewardship, and to establish guidelines and procedures for managing business related travel expenses incurred by employees on behalf of CWS, we have rolled out a formal Travel and Expense Policy effective March 3, 2025.

The full Policy is attached for your review. Here are some highlights that are important to note:

- This Policy applies to all employees who travel for business purposes and expense travel related items on their Company Credit Card or seek reimbursement for business travel related expenses. (This Policy does not cover everyday travel from an employee’s home to their regular work location.)

- Meal Limits: Under this Policy, employees will have an expense limit for each meal while traveling. Employees are to ensure that their expenses associated with these meals remain at, or below the expense limit.  

o  Breakfast Expense Limit: $10.00

o  Lunch Expense Limit: $18.00

o  Dinner Expense Limit: $30.00

- Alcoholic Beverages: Alcoholic beverages should not be expensed on a Company credit card or submitted for reimbursement. The only exception to this policy is when there is a group outing involving a client, potential client, or an internal team outing. To utilize this exception, an employee should get Manager approval prior to expensing alcohol.

It is important that all employees who travel and all Managers are familiar with this Policy. Implementing and executing this Policy is an important step in driving the culture of Stewardship we are building at CWS.

Please reach out to Reese Hannon if you have any questions or concerns. Thank you!